QUALITY, ENVIRONMENTAL AND SAFETY REQUIREMENTS

Compliance with the requirements below is viewed favourably when selecting suppliers, service providers and subcontractors, among others.
After the award, the formalisation of the contract or order, by the suppliers, service providers and subcontractors, among others, implies acceptance of and compliance with the described Environmental and Safety Requirements.
Suppliers, service providers and subcontractors, among others, must be in compliance with the GDPR and assume their responsibilities with regard to the protection of personal data, and they must formally state, at the time the order is placed/contract is signed, that they understand and accept their responsibilities in this respect.

REQUIREMENT 1: QUALITY, ENVIRONMENTAL AND SAFETY MANAGEMENT SYSTEM

The following requirements must be complied with:
• commitment to our Quality, Environment and Safety Policy, available at www.eip-sa.pt;
• knowledge of and compliance with the applicable environmental legislation, regulations and licences;
• guarantee that their workers have the technical knowledge inherent to the tasks that are entrusted to them, as well as of the environmental risks and impacts associated with the same;
• ensure that their employees have appropriate and documented environmental and safety competence;
• environmental certification in accordance with ISO 14001 and safety certification in accordance with OHSAS18001/ISO45001, or equivalent, is viewed favourably.

REQUIREMENT 2: PERSONAL AND COLLECTIVE PROTECTIVE EQUIPMENT
The indispensable protection measures that guarantee the safety of all their workers, and subcontractors, as well as of the facilities themselves, must be adopted.
They should ensure that they have the appropriate personal and collective protection equipment for the work, ensuring effective training for and use and maintenance of such equipment.
They must obey the existing signage in the workplaces. This signage seeks to provide an effective contribution to the guidance and protection of persons and goods. The existing signage systems refer to information, obligation, emergency and firefighting.

REQUIREMENT 3: PRODUCTS AND SERVICES
They must be able to demonstrate that they take the reduction of the adverse environmental impact of their products and services throughout their entire life-cycle into account in their activities, considering factors such as energy consumption, use of materials and end-of-life processing.
They must ensure the quality of the products, services and equipment that are set down in the established contracts.

REQUIREMENT 4: SPECIAL FACILITIES (Dams, substations, railway lines, factory, central construction yard, etc…)
They must commence work on these facilities with the express authorisation of the work supervisor/team leader, or another designated by E.I.P.
In the case of suppliers of materials, transporters and others which E.I.P. considers essential, these must be accompanied by the work supervisor/team leader, or another designated by E.I.P.

REQUIREMENT 5: WASTE MANAGEMENT
They must be able to demonstrate that they have good waste management practices and guarantee that all the waste resulting from their products and services is channelled and treated appropriately.

REQUIREMENT 6: TRANSPORT (CONSUMPTION OF FUEL/EMISSIONS)
They are expected to reduce the adverse environmental impact by using the most efficient means of transport, wherever possible.

REQUIREMENT 7: OBLIGATION TO INFORM
They must guarantee that their employees and subcontractors comply with E.I.P’s Quality, Environmental and Safety Requirements, and with the legal provisions in force.
They must inform E.I.P. if there is a significant incident (environmental or safety) as a result of the execution of activities for and in the name of E.I.P.
They must immediately communicate to E.I.P. S.A., in the person of the on-site work supervisor/Safety Officer, all incidents involving their workers or other entities engaged by them.
This communication to E.I.P. S.A., does not release the External Entity, and each employer, from submitting the reports that must be made to the relevant bodies and which are provided for in the legislation in force.

REQUIREMENT 8: EMERGENCY
In an emergency, they must:
− immediately advise the on-site work supervisor/safety officer.
− follow the emergency procedures established for the site.
− congregate at the meeting point.

E.I.P., hereby states for all due intents and purposes that, in accordance with the law, it processes the personal data of the workers in its service within the scope of the activity carried on by it, namely by making the same data available, in any case where this is justified, to the relevant authorities, such as the Working Conditions Authority, Employer, site safety coordinator, among others.


CONDITIONS FOR THE PROVISION OF SERVICES / ENTRY TO THE SITE / DOCUMENTATION TO BE SUBMITTED

This is a general list. If any document or documents are not applicable in the particular case, this must be clarified when sending the remaining documentation.

ENTITIES
These may only begin to provide services / activity on site after the delivery of all the documentation (copies) listed below (as applicable):
a) photocopy of the Permit or equivalent;
b) designation of the subcontractor’s on-site supervisor;
c) social security clearance certificate;
d) tax clearance certificate;
e) work-related accident insurance policies for the workers on site and independent contractors engaged by it, as well as the corresponding receipts;
f) civil liability insurance policies and last premium payment receipt;
g) Social Security charts updated monthly (when the type of work-related accident insurance is a variable premium);
h) declaration of adherence to the Health and Safety Plan (PSS);
i) work timetable mentioning the site in question, and stating the address.

PERSONAL
For its own workers and independent contractors engaged by it, who remain on site for a period of over 24 hours (> 1 day):
a) full identification and professional residence;
b) citizen’s card number and validity date;
c) tax identification number and social security identification number;
d) job category;
e) personal protection equipment distribution sheet (PPE);
f) personal protection equipment (PPE) check sheet for working at height;
g) medical fitness certificates for its own workers and the independent contractors engaged by it;
h) foreseeable dates for the beginning and end of the work on the site;
i) photocopies of the training/professional fitness/safety passport certificates, where applicable;
The following documentation should also be submitted for each foreign worker:
a) identification number of passport with up-to-date entry visa, or residence permit and validity date of the same;
b) copy of the employment contract or indication of the employment relationship substantiated by a trade union, by an association with a seat on the Advisory Council or by the Working Conditions Authority;
If it is not possible to submit any one or more of the above documents, equivalent documents must be submitted and will have to be validated before entry to the site.

INDEPENDENT CONTRACTORS
These may only begin work on the Site after all the documentation (copies) listed below have been delivered:
a) declaration as to qualifications for the work to be done;
b) work-related accident insurance policies, as well as the corresponding receipt;
c) civil liability insurance policy and last premium payment receipt, where applicable;
d) social security clearance certificates:
e) records of training/information sessions;
f) personal protection equipment (PPE) distribution sheet;
g) personal protection equipment (PPE) check sheet for working at height;
h) medical fitness certificate.

MATERIALS SUPPLIERS
The access of materials suppliers and their subcontractors (transporters) to the construction yard/site is subject to the submission of the documents listed below:
a) work-related accident insurance policies, as well as the corresponding receipt;
b) civil liability insurance policy and last premium payment receipt, where applicable.

WORK TOOLS (MACHINERY/EQUIPMENT)
These may only be used on the Site after the delivery of all the documentation (copies). The following items must be available for all the equipment to be used on site:
a) instruction handbook in Portuguese;
b) report on the last check or test in accordance with the Work Equipment Directive (Decree-Law 50/2005 of 25 February);
c) maintenance plan and record;
d) record of periodic checks/calibrations;
e) EC declaration of conformity or other and EC certificate and declaration of conformity (Safety and Noise, in accordance with Decree-Law 103/2008 of 24 June and Decree-Law 221/2006 of 8 November, respectively);
f) civil liability insurance policy and last premium payment receipt, where applicable;
g) photocopy of the calculations for structures if these are more than 25 m high
The handlers/drivers of equipment must possess and make available in the construction yard:
a) handler’s certificate of professional competence;
b) medical fitness certificate;
c) citizen’s card number and validity date, tax identification number and social security identification number;
d) personal protective equipment (PPE) distribution sheet;
The work tools and relevant documentation may be subjected to a check before entering the site, in order to attest to their good operating condition and their compliance with security requirements and good environmental practices.